ICE Audit Activity -- UPDATE
FELS continues to receive reports about agricultural employers receiving Immigration & Customs Enforcement agency audits. Audits are usually initiated through Notices of Inspection (NOI's). An NOI which may be served either in person, or through certified mail and requires the employer to produce certain original Forms I-9 within 3 business days. An NOI is often accompanied by subpoena to produce other employment records (like payroll records) to permit ICE to verify the employment of the employees subject to the Forms I-9 covered by the NOI.
In some cases, employers are informed that substantial numbers of their employees cannot be found to be legally eligible to work in the U.S. and must be terminated within 10 days. However, it is not uncommon for employers who have conscientiously maintained I-9 procedures and records to emerge without being penalized (other than a loss of workers previously believed to be legally eligible to work) from an ICE audit.
FELS has also received information that California agricultural employers are being subpoenaed to provide testimony and documents concerning employees who have given employers Social Security Numbers beginning with the prefix 900, which are invalid. See: https://secure.ssa.gov/poms.nsf/lnx/0110201035.
This renewed interest on the part of the federal government in the work eligibility of employees raises an important point: you are free to self-audit your Forms I-9 to ensure you have a valid I-9 for every employee who has worked for you for whom the law and regulations require you to have an I-9. In short you must:
- Have a Form I-9 for every employee you have hired since November 6, 1986, and keep that form for three years or one year after that employee leaves your employment, whichever is later.
- Be certain you follow the "Thursday Rule:" if you hire an employee on Monday, be sure you have a valid Form I-9 on file for that employee no later than the end of the third full business day after the day you hired that employee.
- Be certain that if one of your employee assists a new employee in completing Section 1 or translates to allow the new employee to complete Section 1, that employee completes and signs the "Preparer and/or Translator Certfication" at the bottom of Section 1.
- Be sure the new employee signs the employee signature block at the end of Section 1.
- Double-check that the date of new employee signature matches the date on which the preparer/translator signs the certification.
- Be sure the employee indicates an immigration status (citizen, noncitizen U.S. national, lawful permanent resident, or alien authorized to work) and provides appropriate USCIS numbers as specified.)
- Be sure you do not specify documents (i.e. do not ask someone who "looks Mexican" for a Green Card (Permanent Resident Alien card) or ask somone who appears to be Caucasian or who might expect to be "American" to provide a Driver's License and Social Security Card; offer the new employee a copy of the List of Acceptable Documents on page 9 of "Instructions for Employment Eligibility Verfication/USCIS Form I-9" and allow the employee to select documents to demonstrate their identity and employment eligibility.
- Ensure that the employee who accepts eligibility verification documents from the new employee examines those documents in the presence of the new employee, allowing that employee to make a valid certification that he has examined those documents, that they appear genuine and to pertain to the presenter, and that to the best of that employee's knowledge the employee is elibigle to work in the United States.
- Do not accept any document that is expired on the date the Form I-9 is prepared.
USDOL H-2a Enforcement: What to Expect, How to Prepare
FELS' friends and allies, the National Council of Agricultural Employers (NCAE) and teh American Nursery & Landscape Associaiton (now AmericanHort) have published a handy document for users of the H-2a program. It seems USDOL have decended on central Ohio in late July and early August of 2015, and we can't discount the possiblity they'll find their way to California.
ANLA and the Washington, DC law firm of Siff & Lake compiled a helpful survival guide to help H-2a users get through USDOL audits. You can download it at this link.
USCIS Posts FAQs on AB 60 Driver's Licenses
U.S. Citizenship and Immigration Services on May 19 posted on its website guidance for employers of employees who present a driver’s license issued by a state to persons who cannot submit satisfactory proof of legal presence in the United States. In sum, the guidance states that such a license:
• Must be accepted in the Form I-9 employment eligibility verification process as a List B document establishing identity if it otherwise meets the requirements of a List B document (i.e., it contains a photo of or information identifying the individual presenting it) and the employer determines it reasonably appears to be genuine and to relate to that individual.
• Does not, in and of itself, support a conclusion that the employer had actual or constructive knowledge.
Executive Actions on Immigration
On November 20, 2014, the President announced a series of executive actions to crack down on illegal immigration at the border, prioritize deporting felons not families, and require certain undocumented immigrants to pass a criminal background check and pay taxes in order to temporarily stay in the U.S. without fear of deportation.
These initiatives include:
President’s Executive Actions on Immigration
Yesterday, President Obama announced a series of changes in policy regarding enforcement of immigration requirements. He believes these changes are in the nature of changes in emphasis under enforcement policy. For example, the Administration characterized the 2012 Deferred Action Program for Childhood Arrivals (DACA) as an instance of deciding to de-emphasize seeking deportation of certain types aliens (i.e. those brought to the U.S. as minors who have completed high school or served in the military) in order to concentrate resources on deporting criminal aliens. This interpretation has generated a strong negative reaction among many political leaders and commentators. There has been much speculation as to how this action will impact various national policy questions in the remainder of 2014 and in the last two years of the President’s term.
Courtesy of California Department of Motor Vehicles
DMV Announces Implementation of AB 60 Drivers' Licenses
SACRAMENTO - DMV announced October 3, 2014 that it will begin the process of implementing AB 60 (Alejo)-the new law requiring DMV to issue driver licenses to undocumented persons-by drafting new regulations and preparing field offices to process new applications. The new law becomes operative by January 1, 2015.
"This law will improve public safety for all Californians by helping ensure that undocumented persons pass a written and driving test and obtain proof of insurance and a license before driving their vehicles in California," said DMVChief Deputy Director Jean Shiomoto. "Thanks to AB 60, we believe more drivers will be safer on California roads."
USCIS Releases New Form I-9 Widget
On September 22, 2014, E-Verify released a new Form I-9 Desktop Widget that gives all employers a shortcut to automatically launch the Form I-9 at anytime, from their desktop. With one click on the Form I-9 Widget, it is now easier for employers to access and complete the Form I-9.
The I-9 Widget webpages invites visitors to download the widget to streamline their on-boarding process by clicking one button. You will see easy to follow instructions to download, install and set-up the Form I-9 Widget for use and click on the E-Verify and Free Webinar to learn how to strengthen your on-boarding process.
On July 31, American Farm Bureau and Partnership for a New American Economy jointly released a 30 second agricultural immigration ad. You can view the ad at this link.
The ad features Texas Farm Bureau member Bernie Thiel who has had to destroy a portion of his squash crop because he has been unable to find the workers he needs to harvest. This ad highlights the real impact of Congressional inaction. The ad will be premiered today in Washington D.C. taxis and airports, will play in the following locations:
- Washington D.C. taxicabs
- Reagan National and Dulles International airports
- Movie theatre trailers in 16 key congressional districts
- Rodeos in Idaho and Louisiana
- State Fairs
Immigration & Customs Enforcement Releases
Form I-9 Video Tutorials by USCIS
USCIS just released three short video vignettes for employees and employers that demonstrate how to complete the Employment Eligibility Verification Form I-9. Watch the new Form I-9 videos and learn how to complete Sections 1, 2, and 3. Each vignette walks the viewer through the key steps in four minutes or less.